Responsibilities

 

·         Greet and welcome guests as soon as they arrive at the office

 

·         Keep check of attendees and leaves

 

·         Direct visitors to the appropriate person and office

 

·         Answer, screen and forward incoming phone calls

 

·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

 

·         Provide basic and accurate information in-person and via phone/email

 

·         Receive, sort and distribute daily mail/deliveries

 

·         Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

 

·         Order front office supplies and keep inventory of stock

 

·         Update calendars and schedule meetings

 

·         Arrange travel and accommodations, and prepare vouchers

 

·         Keep updated records of office expenses and costs

 

·         Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

 

Requirements and skills

 

·         Proven work experience as a Receptionist, Front Office Representative or similar role

 

·         Proficiency in Microsoft Office Suite

 

·         Hands-on experience with office equipment (e.g. fax machines and printers)

 

·         Professional attitude and appearance

 

·         Solid written and verbal communication skills

 

·         Ability to be resourceful and proactive when issues arise

 

·         Excellent organizational skills

 

·         Multitasking and time-management skills, with the ability to prioritize tasks

 

·         Customer service attitude

 

·         High school degree; additional certification in Office Management is a plus

 

 

 

Kindly update us on the qualifying candidates for the same.